You're Tracking $2 Million in Assets on a Spreadsheet. What Could Go Wrong?
Spoiler: everything that matters.
Your CFO asks about depreciation by quarter. IT opens Excel. Facilities forwards a file you’ve never seen. Finance has a separate schedule “for accounting only.” The numbers don’t match and the meeting starts in ten minutes.
What should be a five-minute answer turns into a week of reconciling versions, chasing attachments, and hoping the truth is somewhere between tab 6 and tab 19.
The $2M Question Nobody Can Answer
The questions are simple. The answers aren’t:
- “What’s our current hardware inventory?”
- “When do these software licenses expire?”
- “Which equipment needs replacement this quarter?”
- “Who has access to what?”
Actual answer: “Let me check seven spreadsheets and get back to you next week.”
How You Ended Up Here (And Why It Feels Like a Circus)
Individually, everyone’s “organized.” IT has a hardware tracker. Finance keeps depreciation. Facilities logs maintenance. Licenses live in an inbox. Warranties live…somewhere. New purchases take weeks to make it into anything. Because nothing talks to anything else, the spreadsheet becomes the system of record and the source of truth no one actually trusts.
From there, the cracks widen.
Where Asset Management Breaks (In Real Life)
The Spreadsheet Spiral
A file called Assets_Final_2025_v47.xlsx becomes the Bible. Depreciation is a monthly hand-calc ritual. There’s no audit trail, so no one’s sure who changed what. Excel groans at 10,000 rows. Someone asks, “Who’s got that laptop?” and the room gets very quiet.
The Software License Disaster
This is where surprise spending loves to hide. You know what we mean:
- Adobe renewal hits for $50K you didn’t plan.
- Twenty force.com unused seats that you discover after renewal.
- A Microsoft audit knocks on the door.
Need we say more? Auto-renewals are a secret money buffet, eating the budget while nobody’s looking.
The Hardware Hunt
Ground truth shouldn’t require a scavenger hunt. A laptop goes missing with no owner of record. Warranties expire, repairs surprise, maintenance “lives” on sticky notes. Someone asks, “Who has the company card?” and nobody can say for sure.
An Honest Day in the Life of IT
Most mornings, your IT team wades through password resets across a constellation of systems while “I can’t access…” tickets stack up. Provisioning turns into a manual relay, permissions get tweaked in five different consoles, and the inevitable access sprawl quietly widens your attack surface.
These are builders and problem-solvers, yet their day is spent acting as human password managers, manual access provisioners, license auditors, spreadsheet caretakers, and equipment detectives. The work is undeniably heroic; it’s just not the right work.
The Bill You’re Already Paying
On average, companies lose 30% of IT assets to poor tracking. Teams burn 2–3 hours a day on asset admin. Software overspend hovers around 40%. Full provisioning takes five days. 60% of IT time goes to tasks a system should handle.
That’s budget, time, and talent you can’t afford to waste. And no, a “better template” won’t fix it.
Unification is The Solution
Step out of the file jungle and get answers in seconds with:
One Dashboard That Shows Everything
- Every asset’s location, status, and owner
- Software licenses with usage and renewal dates
- Depreciation calculated automatically
- Warranty alerts before expiration
- Maintenance schedules tracked and triggered
Complete Control Without Contortions
- Single sign-on across your stack
- Role-based access managed in one place
- Day-1 automated provisioning
- Unified security by policy—not by spreadsheet
- Time back for actual IT: automation, hardening, innovation
How The Fix Looks In Action
Before Integrow
- New hire still waiting for access on Day 5
- Month-end: three days reconciling assets
- Audit: panic and prayer
- IT: 80% administrative busywork
After Integrow
- New hire, is full access ready on Day 1
- Month-end: real-time asset reports
- Audit: one-click compliance exports
- IT: actually doing IT
Make it Happen with Early Access
Get out of spreadsheets and into a live, unified asset ledger in weeks, not quarters. Early Access is built to remove lift and risk so you see value fast.
What’s included (so you don’t stall):
- Done-for-you migration: We bring your spreadsheets in cleanly and map owners, warranties, licenses, and history.
- Your model, not ours: Asset categories and custom depreciation rules configured to match finance.
- Workflow automation: Provisioning, renewals, maintenance, and approvals that trigger themselves.
- Plug into your stack: SSO, IdP, MDM, ticketing, and finance integrations wired from day one.
- People ready on day one: Team training plus go-live support that actually supports.
What changes for your team:
- CFO: live depreciation, renewals forecasted, month-end without reconciliation sprints.
- IT: day-one access for new hires, role-based control in one place, fewer “I can’t access…” tickets.
- Ops/Facilities: warranties and maintenance on schedule, no scavenger hunts.
- Leadership: one source of truth and quick, informed answers.
Early Access is limited. If asset control, audit readiness, and license sanity are Q4 priorities, this is the shortest path from Final_v47 to “here’s the answer.”
